Job Description

Most Executive Assistant roles are about managing someone else's calendar and inbox.

This one goes further: you'll take real ownership of financial admin, contracts, hiring support, and the founder's day-to-day. The things that need to get done right and on time, every time, without being chased.

If you want a role with real trust and real responsibility, not just task-following, but not "reinvent how the company works" either, this is built for that.

About Fuelerate

Fuelerate helps ecommerce brands grow through Conversion Rate Optimization (CRO), A/B Testing, and Meta Ads media buying.

We're growing fast enough that a lot of day-to-day operational work: invoicing, contracts, scheduling, hiring admin, has been sitting with the founder longer than it should. This role exists to take that off his plate, reliably.

What You'll Do

Financial & Contract Administration

• Run the invoicing cycle and monthly payroll process
• Prepare and send client and employee contracts from existing templates
• Handle payment follow-ups
• Specific scope and autonomy here are discussed as part of the interview process

Communication & Calendar

• Manage inbox and Slack, triage what needs the founder's attention vs. what doesn't
• Manage the calendar: book calls, protect focus time, keep things organized
• Daily and weekly check-ins to keep everything on track

Hiring Support

• Source and screen candidates against a role description
• Manage the hiring pipeline and schedule interviews
• Prepare onboarding documentation
• You won't make the final hiring call, but you'll shape who gets in front of the founder

Founder Support

• Travel planning and logistics
• Personal appointments and errands where useful
• Following up on what matters so nothing falls through

This is a role built on consistency and trust. Doing the recurring, important things right, every time, more than it's built on redesigning how things work. If you naturally spot a better way to do something, we want to hear it, but that's a bonus, not the job description.

What We're Looking For

• Experience in Executive Assistance, HR/Recruiting, or Operations administration
• Highly organized, comfortable with detail and repetition
• Confident with ClickUp and Google Sheets (or a fast learner)
• Clear written and spoken English
• Trustworthy with sensitive information, financial, hiring-related, and personal
• Reliable and consistent, someone who does what they say they'll do, on time, without being reminded

The Details

• Remote
• Full-time from day one
• Strong written and spoken English required
• Compensation: $1,000–$1,500/month, based on experience and performance

Ready to Apply?

Submit your application through the official link only.

Applications sent via DM or email will not be considered.

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