Job Description

Job Responsibilities:

• Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department.
• Administers assignments research, collection, analysis, and compilation of data and information for department reports.
• Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance.
• Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.
• Establishes efficient workflow and office operations of the department by communicating established policies and procedures.
• Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
• Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.
• Examine performance evaluations within the department ensuring compliance and continuous improvement.
• Identifies opportunities for staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.
• Onboarding of equipment, software for new hires

Skills:

• Microsoft Office Experience (Outlook, Outlook Calendar, Word, Excel)
• Making travel arrangements and submitting expenses after travel
• Concur system knowledge is a plus
• Experience w/ ordering office supplies & stocking
• Experience w/ planning large meetings and reserving conference rooms
• Experience w/ organizing and ordering lunch and set-up
• Experience w/ backing up other Executive Assistants

Education/Experience:

• Bachelor with equivalent experience required.

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