Job Description

A file clerk is responsible for managing and maintaining the company's physical and electronic records. They play a crucial role in ensuring that all documents are organized, easily accessible, and stored in compliance with company policies and regulations.

Job Description

• Record Management: Organizing, sorting, and filing various documents, including contracts, customer records, financial records, and administrative paperwork.

• Data Entry: Inputting information accurately into the company's database or record management system.

• Document Retrieval: Retrieving files and documents as needed by different departments or authorized personnel.

• Maintenance: Ensuring that records are stored securely, and proper measures are taken to protect sensitive information.

• Document Archiving: Managing the process of archiving older records according to the company's retention policies.

• Record Tracking: Keeping track of file movements and updating the system to reflect the current location of files.

• File Auditing: Conducting periodic audits to ensure that records are complete and in order.

• Compliance: Adhering to company policies and relevant regulations related to record-keeping and document management.

• Collaboration: Working with other departments to meet their record needs and provide excellent support.

Qualifications

• High school diploma or equivalent.
• Basic computer skills, including proficiency in word processing and data entry.
• Organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Prior experience in a similar role or in an administrative capacity can be beneficial but not always required.

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